HR Audit Checklist

HR Audit Checklist for Employee Personal Files

Employee Full Name:

Employee ID/Passport:

Department:

Job Title:

Date of Hire:

Auditor Name:

Audit Date:

Document Verification

1. Legally Required Documents

•      Proof of identity (Passport, ID)
•      Social security card or certificate of not having a social security card or public service number or certificate of not having a public service number
•        Certificate of education or necessary qualifications
•        Health status certificate (if applicable)

2. Employment Contract required information

•   Employee’s full name
•   Employer’s name or, if an individual, the employer’s full name
•      Workplace
•           Structural or separate subdivision or office of the employer where the employee will work
•          Start date of employment
•           Job title and/or job functions or reference to the document outlining job functions
•          Base salary amount (including taxes and other mandatory payments) and the method of determining it (hourly, daily, piece-rate, or monthly)
•         Supplements, surcharges, and additional payments as prescribed
•         Duration of the individual legal act or employment contract (if necessary)
•         Probation period duration and conditions (if applicable)
•           Work schedule (normal, part-time, reduced, or cumulative working hours) and weekly duration (except for cumulative working hours)
•         Type and duration of annual leave (minimum, additional, extended)
•       Position, full name, and surname of the person signing the individual legal act or employment contract
•           Methods for notifying each other about employment relations

3. Additional Employee Documents

ÿ        Documents showing the employee has passed probation

ÿ        Performance assessment documents

ÿ        KPI documents

4. Employee Acknowledgement

ÿ       Indication that the employee has received their copy of documents and agrees with their content

5. Compliance Checks

ÿ       Cross-check HR documents with accounting records for synchronization and accuracy

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