Adding Base department and hire dates.
Once the W-4 information is applied for the employee, we must complete the remaining steps.
Select the employee's base department from the list below (depending in which state or department the employee works) and base location as 'Main Location.'
Ensure to specify the employee's gender. For employees in New Orleans, also designate their job title as either 'Staff', 'Operational Manager, etc.
Include the birth date and hire date. Note that APS typically defaults the hire date to the day of registration; however, you should use the hire date from the job offer. If the hire date is not provided, please confirm it with the local manager or the person who sent the documents.
Also, chose the wage type.
Use employee’s I-9 to verify employees’ identity and confirm their eligibility to work in the United States.
Form I-9, officially known as the Employment Eligibility Verification, is a form required by the United States Citizenship and Immigration Services. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify an employee's identity and legal authorization to work in the United States. All U.S. employers must ensure that Form I-9 is properly completed for each individual they hire.
In Step 5, select the unemployment state and withholding state. Note that the employee's address may differ from the state where they work, so it's important to confirm with the employee which states they wish to be recorded for tax purposes. Additionally, indicate the filing status.
Step 6: Select the pay group as bi-weekly (we pay our employees biweekly). If the employee will be paid a salary, enter the salary amount for a two-week period. It's important to consider our payroll dates when calculating the pay. For example, if an employee is hired on July 9 and our payroll covers the period from 07/01-07/14, the employee should be paid for the days worked from July 9 to July 14. Please notify the employee or their manager to prevent any misunderstandings.
If the employee is paid based on an hourly rate, enter the hourly rate and the total hours worked. All Hosteeva employees who receive payments through APS must provide ACH forms for direct deposit.